How to Download Files from OneDrive to Your Computer
OneDrive is a cloud storage service that allows you to store, access, and share your files online. You can use OneDrive to backup your important documents, photos, videos, and more, and access them from any device with an internet connection. You can also collaborate with others on OneDrive files and folders, and keep them updated with the latest changes.
What is OneDrive and why use it?
OneDrive is a cloud storage service that is part of Microsoft 365, a subscription-based suite of productivity tools and services. You can get OneDrive for free with a Microsoft account, which gives you 5 GB of storage space. You can also upgrade to a Microsoft 365 plan that includes more storage space and other benefits, such as Office apps, advanced security features, and more.
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Benefits of OneDrive
OneDrive offers many benefits for users who want to store and manage their files online. Some of the benefits are:
You can access your files from anywhere, on any device, with an internet connection.
You can share your files with others, and control who can view or edit them.
You can collaborate with others on OneDrive files and folders, and see their changes in real time.
You can sync your files across your devices, so you always have the latest version.
You can backup your files to OneDrive, and restore them if they get lost or damaged.
You can use OneDrive to store any type of file, such as documents, photos, videos, music, etc.
How to sign up for OneDrive
To use OneDrive, you need a Microsoft account. If you don't have one, you can create one for free at , or download the OneDrive app for your device.
How to download files from OneDrive on a PC or Mac
There are different ways to download files from OneDrive on a PC or Mac. You can download individual files or folders, multiple files or folders, or all files or folders in a folder. Here are the steps for each method:
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Download individual files or folders
Sign in to your OneDrive at .
To download an individual file or folder, select it by moving your cursor over the OneDrive item and clicking the small circle that appears next to it.
Select Download from the menu bar that appears at the top of the file window.
If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download.
Download multiple files or folders
Sign in to your OneDrive at .
To download multiple files or folders, select each item by clicking the circle check box that appears next to it. You can also select several files at once by selecting one file, scrolling down the list of files, and then holding down the Shift key while you select the last file in the list.
Select Download from the menu bar that appears at the top of the file window.
OneDrive will create a zip file containing all the files and folders you selected, and download it to your computer.
If your browser prompts you, choose Save or Save As and browse to the location where you want to save the zip file.
To access the files and folders in the zip file, you need to extract them. You can do this by right-clicking on the zip file and choosing Extract All or a similar option, depending on your operating system.
Download all files or folders in a folder
Sign in to your OneDrive at .
To download all files or folders in a folder, open the folder by clicking on it.
Select Download folder from the menu bar that appears at the top of the file window.
OneDrive will create a zip file containing all the files and folders in the folder, and download it to your computer.
If your browser prompts you, choose Save or Save As and browse to the location where you want to save the zip file.
To access the files and folders in the zip file, you need to extract them. You can do this by right-clicking on the zip file and choosing Extract All or a similar option, depending on your operating system.
How to download files from OneDrive on a mobile device
You can also download files from OneDrive on your smartphone or tablet. You can use either the OneDrive app or the OneDrive website. Here are the steps for each method:
Download files from OneDrive app
Download and install the OneDrive app for your device from .
Open the OneDrive app and sign in with your Microsoft account.
To download an individual file or folder, tap and hold on it until a check mark appears next to it.
Tap More (the three dots icon) at the bottom of the screen, and then tap Download.
The file or folder will be downloaded to your device's local storage. You can find it in the Files app (for iOS devices) or the My Files app (for Android devices).
Download files from OneDrive website
Open your device's web browser and go to .
Sign in with your Microsoft account.
To download an individual file or folder, tap on it to select it.
Tap Download from the menu bar that appears at the top of the file window.
The file or folder will be downloaded to your device's local storage. You can find it in the Files app (for iOS devices) or the My Files app (for Android devices).
Tips and tricks for downloading files from OneDrive
Here are some tips and tricks that can help you download files from OneDrive more easily and efficiently:
How to change the download location
If you want to change where your downloaded files are saved on your computer or device, you can do so by changing your browser settings. For example, if you use Google Chrome, you can follow these steps:
Open Chrome and click on the menu icon (the three dots icon) at the top right corner of the screen.
Select Settings from the drop-down menu.
Scroll down and click on Advanced.
Under Downloads, click on Change next to Location.
Browse to the folder where you want to save your downloads, and click on Select Folder.
How to sync shared folders to your own OneDrive
If someone shares a folder with you on OneDrive, you can sync it to your own OneDrive and access it offline. You can also make changes to the files in the shared folder, and they will be updated on the original folder as well. To sync a shared folder to your own OneDrive, follow these steps:
Sign in to your OneDrive at .
Click on Shared from the left pane.
Find the folder that you want to sync, and click on it to open it.
Click on Add shortcut to My files from the menu bar that appears at the top of the file window.
The folder will be added to your own OneDrive, under a section called Shared.
To sync the folder to your computer or device, you need to install the OneDrive app and sign in with your Microsoft account.
Open the OneDrive app and click on More (the three dots icon) at the bottom of the screen.
Select Settings from the menu that appears.
Select Account from the left pane.
Under Choose folders to sync to this device, click on Choose folders.
Select the shared folder that you want to sync, and click on OK.
How to deal with errors or issues when downloading files from OneDrive
Sometimes, you may encounter errors or issues when downloading files from OneDrive. Some of the common errors or issues are:
The download is slow or interrupted.
The download is blocked by your browser or antivirus software.
The download is corrupted or incomplete.
The download is not compatible with your device or software.
To fix these errors or issues, you can try some of the following solutions:
Check your internet connection and speed, and make sure it is stable and fast enough for downloading files.
Clear your browser cache and cookies, and try downloading again.
Disable any browser extensions or antivirus software that may interfere with the download, and try downloading again.
Download the file again, and make sure it is fully downloaded before opening it.
Use a different browser or device, and try downloading again.
Contact OneDrive support at , and report the error or issue you are facing.
Conclusion
OneDrive is a cloud storage service that allows you to store, access, and share your files online. You can download files from OneDrive to your computer or device using different methods, such as downloading individual files or folders, multiple files or folders, or all files or folders in a folder. You can also change the download location, sync shared folders to your own OneDrive, and deal with errors or issues when downloading files from OneDrive. By following this guide, you can easily download files from OneDrive and enjoy its benefits.
Frequently Asked Questions
How much storage space do I get on OneDrive?
You get 5 GB of storage space for free with a Microsoft account. You can also upgrade to a Microsoft 365 plan that includes more storage space and other benefits. The plans are:
PlanStorage spacePrice per month
Microsoft 365 Personal1 TB$6.99
Microsoft 365 Family6 TB (1 TB per user for up to 6 users)$9.99
OneDrive Standalone Plan 100 GB100 GB$1.99
How do I delete files from OneDrive?
To delete files from OneDrive, you can follow these steps:
Sign in to your OneDrive at .
Select the files or folders that you want to delete by clicking on the circle check box that appears next to them.
Select Delete from the menu bar that appears at the top of the file window.
The files or folders will be moved to the Recycle bin, where they will be kept for 30 days before being permanently deleted. You can restore them from the Recycle bin if you change your mind.
How do I share files from OneDrive?
To share files from OneDrive, you can follow these steps:
Sign in to your OneDrive at .
Select the files or folders that you want to share by clicking on the circle check box that appears next to them.
Select Share from the menu bar that appears at the top of the file window.
A pop-up window will appear, where you can choose how you want to share your files or folders. You can:
Copy a link that you can send to anyone you want to share with.
Email a link to specific people, and add a message if you want.
Invite specific people to view or edit your files or folders, and add a message if you want.
You can also change the sharing settings by clicking on More options, where you can:
Set an expiration date for the link.
Set a password for the link.
Block downloads of the files or folders.
Stop sharing the files or folders.
How do I upload files to OneDrive?
To upload files to OneDrive, you can follow these steps:
Sign in to your OneDrive at .
Select Upload from the menu bar that appears at the top of the file window.
A pop-up window will appear, where you can choose the files or folders that you want to upload from your computer or device.
Select Open or Choose, depending on your operating system.
The files or folders will be uploaded to your OneDrive, and you can see their progress in the notification area at the bottom of the screen.
How do I edit files on OneDrive?
To edit files on OneDrive, you can follow these steps:
Sign in to your OneDrive at .
Select the file that you want to edit by clicking on it.
If the file is an Office document, such as a Word, Excel, PowerPoint, or OneNote file, you can edit it online using Office Online, which is a web-based version of Office. To do this, click on Edit Document or Edit Workbook or Edit Presentation or Edit in OneNote from the menu bar that appears at the top of the file window.
If the file is not an Office document, you can download it to your computer or device, and edit it using your preferred software. To do this, click on Download from the menu bar that appears at the top of the file window, and save the file to your desired location. Then, open the file with your software, and make the changes you want. After you finish editing, you can upload the file back to OneDrive by following the steps for uploading files.
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